No workflow changes needed
Live in 2-4 weeks
AI automations built specifically for allied health practices to reduce no-shows, save admin time, and increase revenue.
Save 10-15 hours per week without changing your practice software.
Starter Package - Limited time offer
Transform your practice with intelligent automation that saves time, reduces no-shows, and increases revenue - without changing your existing workflows.
A done-for-you AI admin system built specifically for allied health clinics
What we set up for you:
Automated intake forms - New patients fill out their information online before arriving. Data syncs directly to your practice software. No more manual typing or paper forms.
Smart reminders via SMS and Email - Personalised appointment reminders sent automatically based on appointment type. Reduces no-shows without your team lifting a finger.
Review request system - Automatic Google review requests sent to happy patients at the perfect time. Builds your online reputation while you sleep.
24/7 AI chatbot - Answers common questions instantly, even after hours. Captures new patient inquiries and guides them to book appointments.
After our founding client program closes, standard pricing starts at $1,500 setup + $350/month
AI Automation 'À la carte'
Pick what you need, skip what you don't.
Appointment
Reminders
(SMS + Email)
Reduce no-shows by 30-50% with automated reminders sent 48hrs, 24hrs, and 2hrs before appointments.
New Patient Onboarding Automation
Welcome emails, booking instructions, and preparation info sent automatically to patients.
Google Review Automation
Happy patients automatically receive review requests at the right time. Build your online reputation on autopilot.
New patients fill forms online before arriving. Data syncs directly to your practice software - no manual entry.
24/7 AI Website Chatbot
Answers common questions and captures inquiries after hours. Never miss a potential patient again.
Follow-Up Sequences
Automated post-appointment check-ins, exercise reminders, and rebooking prompts. Increase retention and patient satisfaction.
Automated Waitlist Management
When appointments cancel, the system automatically offers spots to waitlist patients. Fill your schedule without lifting a finger.
Referral Letter Automation
Medicare/DVA/GP referrals automatically create patient cases in your CRM with all details pre-filled. Saves hours per week.
Admin work is more expensive than you think
Your clinic is losing hours every week to admin busywork.
Most allied health clinics spend 10–15 hours per week on repetitive tasks that could be automated.
● Answering routine questions - Hours, referrals, fees, bulk billing
● Manual patient data entry - Typing intake forms into your practice software
● Sending care instructions individually - Treatment summaries, exercise programs, protocols
● Chasing patients for follow-ups - Calling to schedule recalls and maintenance appointments
● Managing no-shows and cancellations - Contacting waitlist patients to fill last-minute gaps
Meanwhile, reception is overwhelmed, clinicians stay late to finish notes, and patient care suffers.
You didn't build your practice to spend this much time on admin.
What if your clinic ran smoothly - without the constant busywork?
That's what intelligent automation does.
We build systems that handle the repetitive tasks your team does every day, customised for the unique needs of allied health practices.
Smart Reminders & Follow-Up System
Automatic appointment reminders customised for each patient and treatment type. No-shows get instant rebooking offers. Care instructions are sent automatically after appointments. Review requests go out at the perfect time.
What this means: Your team stops making reminder calls. Patients show up. Follow-ups happen automatically.
AI Reception Assistant
New patients complete their intake forms online before arriving. Information automatically flows into your practice software. No typing, no data entry, no paper forms.
What this means: Patients arrive with their information already in your system. Your receptionist can focus on patient care instead of paperwork.
24/7 Patient Support
AI chatbot on your website and voice assistant for after-hours calls answer common questions instantly: hours, fees, referrals, booking. Works even when your team has gone home.
What this means: Patients get answers immediately. Fewer interruptions during the day. You never miss a potential booking.
Professional Website & Branding
Modern website that integrates with your practice software and automation tools. Professional branding that positions you as a tech-forward practice patients trust.
What this means: Your online presence works as hard as your team does. Patients can book, get answers, and access information anytime.
How Smartflow Transforms Your Practice
Solecare Podiatry Case Study
Solecare Podiatry is a busy two-practitioner podiatry clinic in Beachmere and Caboolture serving patients with diabetic foot care, orthotics, and general foot health needs.
We help them reducing no-shows, saving time on admin work and reduced repetitive tasks so the staff can focus on what actually matters.
What changes when you automate?
For your practice:
✔ 10-15 hours saved per week - time your team can spend on patient care.
✔ 30-40% fewer no-shows - automated reminders actually work
✔ Same-day notes completion - no more late-night documentation catch-up
✔ Zero missed recalls - high-risk and post-op patients never slip through
✔ Recover lost revenue - fill cancellations faster, improve attendance
For your team:
✔ Less stress and overwhelm
✔ Leave work on time (really!)
✔ Focus on patients, not admin tasks
✔ Feel supported by technology, not burdened by it
For your patients:
✔ Better communication and care coordination
✔ Never miss important follow-ups or check-ups
✔ Clear exercise programs and care instructions
✔ Feel looked after between appointments
Why Choose smartflow
Specialists in Australian allied health practices
We understand your specific challenges. We're here to build automation that actually fits the way allied health practices work - because we took the time to learn your world.
Seamless integration
No need to change your software. Our AI adapts to your existing workflows.
Immediate ROI
Save thousands from the very first month. Your investment pays for itself quickly.
Frequently asked questions
Will this work with my Cliniko/Nookal/Halaxy setup?
What if my team isn't tech-savvy?
How long does setup take?
Can I start with just one thing (like reminders) and add more later?
I'm a solo practitioner - is this overkill for me?
Do I need to change my practice management software?
What about patient privacy and data security?
What if I'm not sure automation will work for my practice?
Can I cancel if it's not working out?
Get in touch with us
Have questions, need a quote, or want to start with our starter package limited offer?
We're here to support you every step of the way.